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Tire and Tube Merchant Wholesalers

NAICS 423130 · Merchant Wholesalers, Durable Goods · SBA size standard: 200 employees

Tire and tube merchant wholesalers buy truckload quantities from manufacturers, stock warehouse racks by size and type, and sell to tire shops, fleets, auto dealers and installers. Specialists turn incoming purchase orders and quotes into checked inventory allocations, maintain stock levels with cycle counts and reorder points, schedule inbound freight and outbound deliveries, and keep DOT, sidewall and safety paperwork current. The warehouse manager confirms pricing, supplier terms and any returns.

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What makes this business different

  • Large heavy inventory stored on tall racks and organized by tire size, load rating, tread type and brand
  • Frequent cycle counts, physical inventories and damage inspections because tires are bulky and can be easily damaged
  • Supplier purchase orders with minimum quantities, lead times and seasonal demand spikes for winter tires or farm equipment
  • Outbound order fulfillment that mixes truckload, pallet and single-tire sales with carrier or customer pickup
  • DOT tire identification numbers, recall tracking, age limits on certain tires and sidewall labeling requirements
  • Credit terms with tire shops, fleet accounts and installers plus prompt payment discounts from manufacturers
  • Returns of overstock, defective or warranty tires that must be inspected, documented and sent back to suppliers

Specialist bots

  • a worker at a desk in a warehouse office reviewing printed tire specification sheets next to a computer monitor overlooking tall racks of tires

    Sales Order Clerk

    Convert customer quote requests and purchase orders into confirmed, allocated sales orders.

    Works in: Ambitious Tasks, Ambitious Docs, Email Buckets · Workflows: Quote and order intake

    Automates

    • Reads incoming quote and order messages
    • Checks stock availability by size and type
    • Applies correct pricing tiers
    • Drafts quote or confirmation
    • Creates the warehouse sales order task

    Stops for a person

    • Warehouse manager approves any substitutions or large commitments
    • A person sends final quotes and handles pricing exceptions
  • a worker driving a forklift to lower a pallet loaded with tires onto the concrete floor of a warehouse dock area lined with tall metal storage racks

    Receiving and Putaway Clerk

    Verify and log every incoming shipment, inspect tires and update rack locations.

    Works in: Ambitious Tasks, Ambitious Sheets, Ambitious Docs · Workflows: Inbound freight receiving and putaway

    Automates

    • Matches shipment to purchase order
    • Records counts, DOT numbers and condition
    • Assigns correct rack locations
    • Flags damage or shortages
    • Queues supplier invoice

    Stops for a person

    • Warehouse manager inspects questionable tires
    • All inventory adjustments are confirmed by a person
  • a worker standing on a powered order picker elevated beside a tall warehouse rack scanning markings on stacked tires

    Inventory Replenishment Planner

    Monitor stock levels, draft supplier orders and run cycle counts to keep the right tires on hand.

    Works in: Ambitious Sheets, Process Optimizer, Ambitious Tasks · Workflows: Inventory replenishment and cycle counting

    Automates

    • Calculates reorder quantities from min-max levels
    • Drafts purchase orders by supplier
    • Schedules cycle counts by turnover rate
    • Flags slow-moving stock
    • Adjusts counts after physical verification

    Stops for a person

    • Owner approves every supplier purchase order and spend
    • Warehouse manager decides on promotions or returns of slow stock
  • a worker using a manual pallet jack to move a tall stack of tires down a wide warehouse aisle toward an open trailer at the loading dock

    Order Fulfillment Coordinator

    Turn released sales orders into accurate pick lists, staged loads and proper documentation.

    Works in: Ambitious Tasks, Ambitious Docs, Ambitious Sheets · Workflows: Order picking, packing and loading

    Automates

    • Generates zone-optimized pick lists
    • Verifies picked quantities against order
    • Prints correct DOT and product labels
    • Records staging and loading details

    Stops for a person

    • Warehouse manager reviews large or complex orders before loading
    • A person performs final load securement check
  • a worker inside a semi trailer at a warehouse dock door using straps to secure a pallet stacked high with tires

    Shipping and Carrier Coordinator

    Arrange outbound carriers, prepare shipping documents and notify customers of shipment status.

    Works in: Ambitious Tasks, Ambitious Docs, Email Buckets · Workflows: Outbound shipping and carrier coordination

    Automates

    • Selects carrier based on order terms and rates
    • Creates bills of lading and labels
    • Books dock times
    • Sends shipment notifications
    • Logs delivery confirmations

    Stops for a person

    • Owner approves any special freight arrangements or rate exceptions
    • Warehouse manager confirms load before driver departs
  • a worker seated at a desk inside a warehouse office comparing supplier paperwork to inventory reports displayed on a computer monitor

    Supplier Reconciliation Specialist

    Match supplier invoices to receipts, track rebates and prepare returns documentation.

    Works in: Ambitious Sheets, Ambitious Docs, Ambitious Tasks · Workflows: Supplier invoice and credit reconciliation

    Automates

    • Matches invoices to receiving records
    • Calculates discounts and rebates
    • Flags pricing or quantity variances
    • Prepares return paperwork
    • Drafts payment batches

    Stops for a person

    • Owner approves all payments, credits and supplier returns
    • Warehouse manager verifies any disputed quantities
  • a worker standing in a warehouse aisle holding a tire to read its sidewall markings while completing a checklist on a clipboard

    Compliance and Documentation Clerk

    Maintain DOT records, recall logs, age tracking and other required tire paperwork.

    Works in: Ambitious Docs, Ambitious Sheets, Ambitious Tasks · Workflows: Regulatory and safety documentation

    Automates

    • Logs DOT numbers on inbound and outbound transactions
    • Tracks product recalls by batch
    • Monitors tire age for applicable stock
    • Generates required monthly reports
    • Prepares warranty claim files

    Stops for a person

    • Warehouse manager confirms which federal and state rules apply to each tire category
    • People handle all filings, inspections and customer warranty approvals

Workflows

Quote and order intake

Starts when: A customer requests a quote or sends a purchase order by email, portal or phone message

  1. Capture tire sizes, quantities, tread patterns, load ratings and any brand preferences
  2. Check current warehouse stock and incoming shipments for availability
  3. Draft a priced quote or order confirmation with delivery or pickup options
  4. Apply customer-specific pricing tiers or volume discounts
  5. Create an allocated sales order task for the warehouse

Watch for: Exact size match is required; substitutions need warehouse manager approval; Large fleet orders may span multiple shipments

Inbound freight receiving and putaway

Starts when: Supplier shipment arrival or customer return

  1. Match incoming load against the purchase order and bill of lading
  2. Inspect tires for damage, count by size and record DOT numbers
  3. Update inventory in the correct rack locations by size and type
  4. Flag any discrepancies or quality issues for the warehouse manager
  5. Enter receipt into the supplier invoice queue

Watch for: Heavy pallets require forklift and rack space planning; New stock must not be mixed with older inventory

Inventory replenishment and cycle counting

Starts when: Weekly and when stock hits reorder point

  1. Run reports on current stock versus minimum and maximum levels by size
  2. Draft purchase orders for suppliers based on lead time and forecasted demand
  3. Schedule and record cycle counts for high-turnover sizes
  4. Identify slow-moving or obsolete stock for promotion or return
  5. Adjust inventory after physical counts

Watch for: Seasonal demand changes for winter, truck, agricultural and off-road tires; Warehouse manager must approve all supplier orders and spends

Order picking, packing and loading

Starts when: Sales order is released for fulfillment

  1. Generate pick list sorted by warehouse zone and rack location
  2. Pick and stage tires, verifying sizes and quantities
  3. Apply correct labels including DOT, load and tread information
  4. Load onto outbound pallets or trucks with proper securing
  5. Record any substitutions or shortages

Watch for: Tires are heavy and must be stacked safely to avoid damage; Customer pickup versus delivery changes the final loading step

Outbound shipping and carrier coordination

Starts when: Order is packed and ready for shipment

  1. Select carrier or customer pickup based on order terms
  2. Draft bills of lading and shipping labels
  3. Schedule dock appointments for trucks
  4. Send shipment notification and tracking to the customer
  5. Record proof of delivery or pickup confirmation

Watch for: Freight rates vary significantly by weight and zone; Certain tires have height or hazmat restrictions on transport

Supplier invoice and credit reconciliation

Starts when: Invoice received or at month end

  1. Match invoices to received quantities and pricing agreements
  2. Flag discrepancies in quantity, price or terms
  3. Track prompt payment discounts and rebates
  4. Prepare returns documentation for defective or warranty tires
  5. Draft payment list for approval

Watch for: Complex rebate and volume incentive programs from manufacturers; All payments and credits require owner approval

Regulatory and safety documentation

Starts when: Every receipt, monthly and on renewal dates

  1. Log DOT tire identification numbers on receipts and sales
  2. Maintain current supplier certificates and product recalls
  3. Generate monthly inventory reports for insurance
  4. Track tire age for any stock subject to service life limits
  5. Prepare documentation for customer warranty claims

Watch for: Federal and state rules on tire labeling and disposal differ; The warehouse manager confirms which requirements apply to each product line

Bot templates for this industry

Source: U.S. Small Business Administration, Office of Size Standards, Table of Small Business Size Standards Matched to North American Industry Classification System Codes, version March 2023 (effective 2023-03-17, NAICS 2022). Size standards are shown for reference only.